In the traditional conference management model, the collection and processing of information require a large amount of manual work, which not only requires a large amount of workload, but also has low efficiency. In addition, due to the large amount of data and complex data processing, conference staff often need to spend a lot of time recording, organizing, and analyzing. In addition, due to the lack of effective communication and timely feedback management system support in conference work, there are often problems that cannot be solved in a timely manner, conference materials and expenses are not accurately calculated and uploaded in a timely manner, and customer needs are not timely and accurately fed back. For large-scale conferences, with a large number of staff, long preparation cycles, and large attendance in multiple locations, the conference management system needs to effectively record and manage various conference and personnel information, and track various activities through data reports.

With the increasing popularity and application of intelligent technology in various fields of society, traditional conference management systems can no longer meet the needs of customers. In order to better serve customers, improve work efficiency, and reduce labor costs, conference staff should use more advanced and intelligent technologies in the information environment to improve enterprise efficiency and enhance user experience.

The intelligent conference management system adopts cloud computing technology to store and manage user data, and implements complex business processes in a modular manner; Support classification and summary processing of multiple business objects; Has flexible and diverse query and analysis functions.

The intelligent conference system adopts humanized design and development in terms of user experience; The operation interface is concise and clear; At the same time, customized development can be carried out according to customer requirements. By adopting advanced information technology, network communication technology, and computer network technology to achieve the sharing and management of conference resources and personnel information, enterprises can better comprehensively manage and schedule conference resources. Using modern computer network technology and related theories and methods such as databases to study the organization and management, information transmission, retrieval, storage, and updating of conference resources, in order to adapt to the new situation that has emerged in modern economic and social development. The system functions include: organizational structure management, meeting attendance management, and other related functions.

The system has the characteristics of strong real-time performance, large data volume, and fast processing speed; Adopting an advanced, stable, and efficient security system architecture, multiple measures have been taken on this basis: using encryption methods such as identity recognition technology to ensure the security of the data transmission system; Adopting multiple encryption protection mechanisms and multiple backup strategies; Adopting advanced and reliable communication security mechanisms to protect various communication channels; Provide a data processing platform and sharing methods for the construction of internal information systems in enterprises.